Filnet Interview Question: Explain Records Manager Audit?facebook

IBM FileNet Records Manager provides a framework to capture audit events known as RMAudit events. The RMAudit events can be configured for the record classes in File Plan Object Store (FPOS).

The RMAudit event records audit entries whenever any of the following actions are performed on an entity:

• Delete, when record is deleted before a defined records disposition policy.
• Relocate, when a RM object is moved to a different location in the file plan hierarchy.
• Destroy, when record is deleted as a result of a defined records disposition policy.
• Transfer, when a RM object are transfered to an external system for permanent archiving
• Interim Transfer, when records are temporarily transferred to some other location at the end of the retention period of a phase
• Export, when records are exported or copied to another repository.
• Review, Enables us to retrieve records reviewed by an authorized person. Review involves examining the disposal status of the entity to determine whether it can be disposed of.

The audit log stores the following information in FPOS database:

• The action that was performed
• The entity on which the action was performed
• The user who performed the action
• The date and time of the action
• Whether the action succeeded or failed

The audit logs can be access by the FileNet administrator using following tools:

• IBM FileNet Records Manager application (Web application)
• IBM FileNet Enterprise Manager (Windows application)

In order to capture audit events, the RMAudit should be enabled for the CE FPOS object store specified for Records Manager

Key facts about FileNet P8 RM Audit:

• By default, auditing is not enabled for an object store; therefore, in order to capture audit events (whether system or RMAudit), auditing on the object store must be enabled.
• A best practice for Records Manager auditing is to only enable the events that require auditing to avoid huge amount of audit data created which affect the performance of the system.
• RM Audit can be performed on all RM Objects including Record Category, Record Folder, Volume, and RecordInfo objects.